Membership Application

Member Application Form

Accreditation Scheme*
Select which schemes you would like to apply for
- Chemical
- Mop
- Plastic Sack
- Soft Tissue and Wipes
- Distributor
Section One: Company Information
Proprietor, Partners and Director names and email addresses. Please indicate with a * those directly engaged in the business.
Name of person making application*
First Last
Title / Position*
eg: Sales Director
Name of Company*
Nature of Business*
Trading Address*
Street Address Address Line 2 City County / State / Region Postal Code Country
Website*
Phone*
Mobile Phone*
Registered Office Address*
Street Address Address Line 2 City County / State / Region Postal Code Country
Registered Company Number*
Change of company registration number at a later date will require a new application.
VAT Registration Number*
Date of Incorporation*
MM slash DD slash YYYY
Length of time trading in the Away from Home (B2B) cleaning & hygiene sector:*
Name of Parent Company (if any)
Have any of the directors/principal officers been convicted of any offence covered by the Companies Act?*
- Yes
- No
Can you provide evidence of business systems and processes through certification?*
- Yes
- No
Is the business registered to ISO9001?*
- Yes
- No
- Pending (please state expected date)
Date of expected ISO9001 registration
MM slash DD slash YYYY
If registered please attach copy of the certificate
Accepted file types: pdf, Max. file size: 10 MB.
Is the business registered to ISO14001?*
- Yes
- No
- Pending (please state expected date)
Date of expected ISO14001 registration
MM slash DD slash YYYY
If registered please attach copy of the certificate
Accepted file types: pdf, Max. file size: 10 MB.
Is the business registered to ISO45001?*
- Yes
- No
- Pending (please state expected date)
Date of expected ISO45001 registration
MM slash DD slash YYYY
If registered please attach copy of the certificate
Accepted file types: pdf, Max. file size: 10 MB.
If there is any other evidence you wish to provide information about, please provide details:*
If your business is based overseas with no UK warehouse, please state in the box:*
How you can facilitate access for CHSA to audit products as part of the application process, and how we would be able to audit, check and trace products as part of ongoing annual audits: (A higher audit charge will be payable on companies outside the UK).
Section Two: Contact Details
Proprietor, Partners and Director names and email addresses. Please indicate those directly engaged in the business.
Name*
First Last
Position / Title*
Email*
Directly involved with the business
- Yes
- No
Add another person?*
- Yes
- No
Name
First Last
Position / Title
Email
Directly involved with the business
- Yes
- No
Add another person?
- Yes
- No
Name
First Last
Position / Title
Email
Directly involved with the business
- Yes
- No
Marketing Contact Name*
First Last
Marketing Email*
Purchase Ledger Name*
First Last
Purchase Ledger Email*
HR Contact Name*
First Last
HR Contact Email*
Section Three: Financial Information
Are you a distributor?*
- Yes
- No
Section Three A: Financial Information (non distributor)
What percentage of business is via distributors?
How many distributors do you supply?
How many CHSA Accredited Distributors do you supply?
Value of products made, sold or distributed in the UK Away from Home (B2B) market in the cleaning and hygiene sector in £.*
Is your annual turnover available to verify at Companies House?
Failure to supply this information could prevent your application from being taken forward.
- Yes
- No
Please select which method of verification you can supply?
- A copy of audited accounts
- A letter from your accountant confirming previous year’s turnover
Upload Turnover Verification
Max. file size: 50 MB.
Section Three B: Financial Information (distributors only)
Are you currently buying from a CHSA Accredited member?*
- Yes
- No
Please provide names
Value of products sold or distributed in the UK Away from Home (B2B) market in the cleaning and hygiene sector in £.*
Is your annual turnover available to verify at Companies House?
- Yes
- No
Please select which method of verification you can supply?
- A copy of audited accounts
- A letter from your accountant confirming previous year’s turnover
Upload Turnover Verification
Max. file size: 50 MB.
Section Four: Referees and Nomination for Membership
Nomination for membership must be supported by a current CHSA member. Two references from principal customers are also required. Please provide contact details for either two CHSA members or one CHSA member and one industry contact we can approach for a reference:
Nomination Name*
CHSA member who is nominating.
First Last
Nomination evidence is attached?*
Please supply a PDF of either an email or letter from nominating member.
- Yes
- No
Nomination Evidence
Max. file size: 50 MB.
Referee 1
Name of business for referee 1*
Name and Title of Contact*
Email*
Phone*
Relationship*
Referee 2
Name of business for referee 2*
Name and Title of Contact*
Email*
Phone*
Relationship*
Reason for Membership*
Are you a member of any other Trade Association? (if yes, please list):*
Section Five: Code of Practice
The eligibility criteria for membership of the Cleaning and Hygiene Suppliers Association (“CHSA”), are set out in its Articles of Association and also require members to adhere to this Code of Practice and any Accreditation Scheme of which they are a member. By adhering to this Code of Practice, members demonstrate their high standards in the conduct of their business and their continuing eligibility for membership of CHSA. Failure to observe the Code of Practice and associated Articles of Association may cause the member to have their membership terminated.
Membership Code of Practice*
1. To observe this Code of Practice and to comply with the terms of all CHSA Accreditation Schemes as applicable and to comply with any changes to this Code of Practice as notified to them from time to time.

2. To conduct business dealings in an open, honest, fair and proper manner and in accordance with the laws, rules and regulations of the UK and EU.

3. Not knowingly, recklessly or negligently to be party to any improper business practices of any customer or supplier.

4. To ensure all public statements made by and on behalf of the Member are decent, honest and truthful and in the spirit of the Association.

5. To ensure no false or exaggerated claims are made verbally, in literature, electronically or in any other way

6. To apply the highest ethical standards and never knowingly operate business or communicate in such a way as to bring the Cleaning and Hygiene Industry or the CHSA into disrepute

7. To hold and provide evidence on request for product and service claims, particularly with reference to legislation, certifications and accreditations

8. To ensure that customers are kept advised of the effect of changes in legislation and product specifications likely to lead to different in-use handling or Health and Safety implications

9. To offer for sale sound quality cleaning materials, chemicals, specialist machinery equipment to enable customers to achieve their required levels of hygiene and cleanliness and to take all reasonable care to ensure that the packaging of products supplied by the member (whether as a manufacturer or a distributor) contains accurate and permanent labelling of the contents, as to the quantity, dimensions and other information required by the relevant CHSA Accreditation Scheme Standards

10. To provide proper training for sales and support staff to enable them to give professional advice on the use of materials and equipment offered for sale.

11. To refrain from making inaccurate, misleading or malicious statements, whether deliberate or not, concerning a Competitor, product or service.

12. Not to discuss at any CHSA event, or any other time, any item that might be construed as a breach of UK or EU competition law nor to collude with other member or members in a way that breaches, or may breach UK or EU competition regulations.

13. To investigate in a reasonable timeframe any complaint raised by a customer and if the complaint is justified to take all necessary action required to rectify the situation with the minimum of delay.

14. In the event of a dispute with CHSA about the relevant Standards, Regulations or this Code of Practice, to accept the decision of the Council, or failing resolution by the Council to accept the decision of an independent arbiter, currently the British Cleaning Council.

15. To maintain adequate insurance cover for Product and Public Liability.

16. To pay all membership fees (including those applicable to any accreditation scheme to which the member is a party) as and when requested by the CHSA.

17. That the CHSA may publicise details of the expulsion of any member of CHSA, should that occur.

I Accept this Code of Practice and Agree:
I agree to abide by the Code of Practice*
Name of Signatory*
Must be one of those applicants names in section two
First Last
Title / Position*
Company*
Date*
MM slash DD slash YYYY
Section Six: Signature
Commitment*
- We apply for membership of the Cleaning & Hygiene Association and will make payment by BACS for admission and first year subscription once invoiced. We understand that in the event of our NOT being elected to membership this amount will be refunded less the applicable initial audit fee.
- We accept and agree to abide by the relevant Accreditation Scheme Standard and Code of Practice. Accreditation will not be used or referred to in a way that could be misleading in relation to non-Scheme products.
- We note that audits will take place on a regular basis during the first year to ensure compliance.
- We agree to provide appropriate detailed product stock lists and/or test data when requested. We acknowledge that test data may be independently or peer reviewed.
- We acknowledge that if this application is declined, another will not be considered within one year.
Signature*
Name of Signatory*
Must be one of those applicants named in section two
First Last
Title / Position*
Date*
MM slash DD slash YYYY
Name
This field is for validation purposes and should be left unchanged.

Membership Application

Member Application Form

Section One: Company Information

Section Two: Contact Details

Section Three: Financial Information

Section Three A: Financial Information (non distributor)

Section Three B: Financial Information (distributors only)

Section Four: Referees and Nomination for Membership

Referee 1

Referee 2

Section Five: Code of Practice

Section Six: Signature